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CHARTER OF THE AFRICAN STUDIES RESEARCH FORUM (ASRF)

ARTICLE I

THE NAME OF THE ORGANIZATION

Sec.1: The organization shall be named and styled the “African Studies and Research

Forum (ASRF).”

ARTICLE II

HEADQUARTERS

Sec. 1: Corporate Headquarters: The corporate headquarters of the organization shall be

located in the State of Michigan.

Sec. 2: Administrative Headquarters: The administrative headquarters shall be located in

the city and state of the United States where the incumbent President of the                organization is resident.

ARTICLE III

OBJECTIVES

Sec. 1: To provide an intellectual forum for discussing and designing solutions for the

various challenges facing Africa, and other developing countries with related

characteristics.

Sec. 2:  To serve as an anchor in sponsoring the conduct of research and publication

about Africa, and developing countries with related characteristics.

Sec. 3:  To serve as a forum for teaching Americans about Africa.

Sec. 4:  To promote the integration of African Studies into mainstream curricula, Study

Abroad initiatives to Africa, and conferences/symposia that promote excellence

in education on Africa.

Sec. 5:  To promote research collaboration between and among Africanist scholars

resident in the United States and various African states.

Sec. 6:  To undertake various projects that are designed to promote education in Africa.

ARTICLE IV

MEMBERSHIP 

Sec. 1: Membership in the organization shall be open to anyone who has research and

teaching interests in Africa, and related developing areas.

ARTICLE V

INSTITUTIONS

Sec. 1: The Forum:

Sec. 1.1: It shall be composed of all of the members of the organization, who are in good

standing (current in the payment of annual dues).

Sec. 1.2: It shall be the highest decision-making body of the organization.

Sec. 1.3: It shall elect the officers of the organization.

Sec. 1.4: It shall remove from office any officer who violates the Charter of the

organization.

Sec. 1.5: It shall approve the establishment of all awards.

Sec. 1.6: It shall approve the establishment of all initiatives.

Sec. 1.7: It shall approve the Operating Procedures, and any subsequent amendments,

Sec. 1.8: It shall have the power to amend the Charter of the organization.

Sec. 2: The Executive Committee:

Sec. 2.1: It shall comprise the elected officers and the chairs of the various standing

Committees.

Sec. 2.2: It shall conduct the day to day affairs of the organization.

Sec. 2.3: It shall review and approve the activities of the organization.

Sec. 2.4: It shall formulate new initiatives and submit them to the Forum for its review and

approval.

Sec. 2.5: It shall approve the chairs and members of the various standing committees, and other

Committees of the organization, who are nominated by the President of the Association.

Sec. 2.6: It shall review and approve the activities of the various standing and non-standing

committees.

Sec. 2.7: It shall perform any other responsibility that is assigned by the Forum.

Sec. 3: The Advisory Board+

Sec. 3.1: It shall comprise seven (7) members to be appointed by the Executive Committee of the African Studies and Research Forum (ASRF) in prior consultation with the Forum(General Body) and the nominees. The Advisory Board, in a meeting with a quorum of not less than 5 members, will  elect its own  Chairperson for a five-year term and other relevant officers (i.e. Vice-Chairperson; and Secretary) for a similar term.

Sec. 3.2: It shall serve as the principal advisory body to the Assembly and the Executive Committee on all relevant matters of the ASRF.

Sec. 3.3: It shall assist the ASRF in raising funds and mobilizing other crucial resources for the organization.

Sec. 3.4: It shall assist the Executive Committee in strategic planning for the organization.

Sec. 3.5. To qualify to serve as an Advisory Board member, the individual should (i) be an ASRF member in good standing; and (ii) at the time of selection, should not be an Executive Committee member.

Sec. 3.6:. The Executive Committee (after consultation with the Forum) will fill any vacant position on the Advisory Board due to resignation or other unforeseen circumstances.

Sec. 4: The Standing Committees

Sec. 4.1: The Awards Committee:

Sec. 4.1.1: It shall be composed of a chair and members.

Sec. 4.1.2: It shall select the recipients of the organization’s various awards based on the

criteria established for each of them.

Sec. 4.1.3: It shall review any proposals for new awards from members of the Forum and

submit its recommendations to the Executive committee and the Forum for

approval.

Sec. 4.2: The Projects Committee:

Sec. 4.2.1: It shall comprise a chair and members.

Sec. 4.2.2: It shall be responsible for the development of projects for the organization with the

approval of the Executive Committee.

Sec. 4.2.3: It shall be responsible to administer all projects of the organization under the super-

vision of the Vice President for Continental Affairs.*

Sec. 4.3: The Public Affairs Committee –

Sec. 4.3.1: The committee will consist of a chair and members.

Sec. 4.3.2: It shall publish the Newsletter of the ASRF twice a year(fall and spring/summer).

Sec. 4.3.3: It shall prepare and publish all promotional brochures for the ASRF.

Sec. 4.3.4: It shall manage the ASRF’s social media activities.

Sec. 4.3.5: It shall manage the ASRF’s podcast on Africa.

Sec. 4.3.6::It shall  undertake other activities that are designed to promote the positive image of the ASRF.

Sec. 4.4: The Research and Publication Committee:

Sec. 4.4.1: It shall be composed of the organization’s Director of Research and Publications

as chair, and members.

Sec. 4.4.2: It shall formulate the organization’s annual “Research Agenda,” and submit it to

the Executive Committee for its approval.

Sec. 4.4.3: It shall be responsible for the organization’s “Book Series” and “Monograph

Series.”*

Sec. 4.4.4: It shall nominate the editor and associate editor of the Journal of African Studies

and Research, the organization’s flagship journal,” for appointment by the Executive

Committee.*

Sec. 4.4.5: It shall supervise the editorial staff of the Journal of African Studies and Research.*

Sec. 5: The Non-Standing Committees#:

Sec. 5.1:      The Best Book Award Committee:

Sec.5.1.1: It shall be composed of a chair and members.

Sec.5.1.2: It shall formulate the criteria for the Best Book Published on Africa Award, and

submit them to the Executive Committee for approval.

Sec. 5.1.3: It shall issue a “Call for Nominations” for the award every year.

Sec. 5.1.4: It shall select the winner and runners-up of the award.

Sec. 5.2:      The Best Graduate Student Paper Committee:

Sec. 5.2.1: It shall be composed of a chair and members.

Sec. 5.2.2: It shall formulate the criteria for the Best Graduate Student Paper Award.

Sec. 5.2.3: It shall issue a “Call for Nominations: for the award each year.

Sec. 5.2.4: It shall select the winner of the award.

5.3:      Others: Other non-standing committees shall be established by the Forum, upon the

recommendation of the Executive Committee.

Sec. 6: Ad Hoc Committees*: The President may appoint ad hoc committees with the

approval of the Executive Committee.

ARTICLE VI

OFFICERS AND DUTIES

Sec. 1: President

Sec. 1.1: She/He shall the be the chief executive and administrative officer of the

Organization.

Sec. 1.2: She/He shall preside over the meetings of the  Executive  Committee.

Sec. 1.3: She/He shall formulate the agenda for the meetings of the Executive Committee.

Sec. 1.4: She/He shall appoint the chairs (with the exception of the chair of the Research

and Publications Committee) and the members of the various standing, non-standing

and ad hoc committees with the approval of the Executive Committee.

Sec. 1.6: She/He shall serve as the liaison between the organization and other organizations.

Sec. 1.7: She/He shall serve as the chief spokesperson of the organization.

Sec. 1.8:  She/He shall provide regular updates on the state of the organization to the

Forum.

Sec. 1.9:  She/He shall submit proposals for the advancement of the organization to the

Executive Committee and the Forum from time to time.

Sec. 2: Vice President for Diaspora Affairs:*

Sec. 2.1: She/He shall assume the presidency of the organization in the cases of the

resignation, impeachment or inability to serve of the President of the

organization.

Sec. 2.2: She/He shall supervise the activities of the Standing Committees on Awards,

and Research and Publications, and the non-standing Committees on “The Best Book

on Africa,” and “The Best Graduate Student Paper.”

Sec. 2.3:  She/he shall supervise the organization’s Members’ Professional Development

Assistance, Female Members’ Professional Development Assistance, and Members’

Publications Assistance Initiatives.

Sec. 2.3: She/He shall perform other functions to be assigned by the President of the

organization not delegated to the President, other officers and institutions under

this charter.

Sec. 3:   Vice President for Continental Affairs:*

Sec. 3.1: She/He shall be second in line to the presidency of the organization, and shall assume

the office(the presidency), if the President and the Vice President for Diaspora Affairs

are unable to serve due to resignation, impeachment or other reasons.

Sec. 3.2: She/He shall supervise the activities of the Standing Committee on Awards.

Sec. 3.3: She/He shall supervise the organization’s Summer Initiative and the Development

of partnerships with African tertiary institutions, and research institutes, centers and

organizations.

Sec. 3.4: She/He shall perform other functions assigned by the President of the organization not

delegated to the president, other officers and institutions under this Charter.

Sec. 4: Executive Secretary:

Sec. 4.1: She/He shall be the chief custodian of all records of the organization.

Sec. 4.2: She/He shall be responsible for the recording and dissemination of the

minutes of the meetings of the  Executive Committee.

Sec. 4.3: She/He shall be responsible for the dissemination of the agenda for the

meetings of the Executive Committee.

Sec. 4.4: She/He and the President shall be responsible for the correspondences

of the organization.

Sec. 5: Director of Research and Publications:

Sec. 5.1: She/He shall serve as the chair of the organization’s standing committee on

Research and Publications.

Sec. 5.2: She/He shall be responsible for the dissemination of information concerning

publications by the members of the organization, and research opportunities.

Sec. 5.3: She/He shall provide leadership for the development of ideas and plans for

research and publication activities to be undertaken by the organization.

Sec. 6: Treasurer

Sec. 6.1: She/He shall be the chief financial officer of the organization.

Sec. 6.2: She/He shall be responsible for the collection of the annual dues and others.

Sec. 6.3: She/He shall deposit all money of the organization in a bank to be approved

by the Forum.

Sec. 6.4: She/He shall make quarterly and annual financial reports to the Executive

Committee.

ARTICLE VII

MEETINGS

Sec. 1: The Executive Committee:

Sec. 1.1: The Time of Meeting: The Executive Committee shall meet quarterly either via

teleconference or face to face.

Sec. 1.2: Quorum: A plurality of the members of the Executive Committee shall constitute a

Quorum.

Sec. 1.3: Voting: All decisions shall be made by a plurality vote.

Sec. 2: The Advisory Board+

Sec. 2.1: The Time of Meeting: The Advisory Board shall decide the time for its meeting.

Sec. 2.2: Quorum: A plurality of the members of the Advisory Board shall

constitute a quorum for the conduct of business.

Sec. 2.3: Voting: All decisions of the Advisory Board shall be made by plurality vote of

its members present and voting at the meetings.

Sec. 3: Standing Committees:

Sec. 3.1: The Time of Meeting: The various standing committees shall decide their own

meeting times.

Sec. 3.2: Quorum: A plurality of the members of the various committees shall

constitute a quorum for the conduct of business.

Sec. 3.3: Voting: All decisions of the various committees shall be made by plurality vote of

their members.

Sec. 4:    Non-Standing Committees:

Sec. 4.1: The Time of Meeting: The various non-standing committees shall decide their own

meeting times.

Sec. 4.2: Quorum: A plurality of the members of the various non-standing committees shall

constitute a quorum for the conduct of business.

Sec. 4.3: Voting: All decisions of the various non-standing committees shall be made by plurality

vote of their members.

ARTICLE VIII

ORGANIZATIONAL AWARDS

Sec. 1: “The Excellence in Research Award”: Each year, the organization shall present its

“Excellence in Research Award” to its members who have excelled in scholarship

evidenced by publications, based on the criteria for the award.

Sec. 2:”The Excellence in Artistry and Performance Award: Each year, the organization

shall present its “Excellence in Artistry and Performance Award” to its

members who have excelled in the arts and music, based on the criteria for the

award.

Sec. 3:  “The Humanitarian Award:” Each year the organization shall present its

Humanitarian Award” to a member or non-member, who has made invaluable    contributions to Africa in the area humanitarian service, based on the criteria for the award.

Sec. 4: The Presidential Award: Each year, the Organization shall present the “

“Presidential Award” to members and non-members, who have made outstanding

contributions to the organization, the African Continent and the African Diaspora,

based on the criteria established for the award.

Sec. 5: Other Awards: Other Awards may be established upon the recommendation of the

Executive Committee and the approval of the Forum.

ARTICLE IX

FINANCIAL MATTERS

Sec. 1: The Annual Budget: The President shall prepare the annual budget of the organization

and present it to the Executive Committee for approval.*

Sec. 2:  Membership Dues: The Forum shall establish the amount of the annual member-

ship dues for the organization in both the regular and student categories.

Sec. 3:  The Depositing of Funds: All funds of the organization shall be deposited by the

Treasurer in the account or accounts of the organization in a bank or banks

approved by the Forum.

Sec. 4:  The Withdrawal of Funds: Funds from the organization’s account or accounts

shall be made based on the annual budget approved by the Forum or emergency

allotment approved by the Executive Committee acting on behalf of the Forum.

ARTICLE X

ELECTIONS AND TENURE OF OFFICE

Sec. 1: Elections*: The election of the officers of the organization shall be conducted by an

Ad hoc Elections Commission to be appointed by the President of the organization

with the approval of the Executive Committee. The Ad Hoc Elections Commission

shall formulate and promulgate election guidelines consistent with the provisions of

this charter. In addition, the Ad Hoc Elections Commission shall vet all of the candidates   to ensure that they are members of the organization, who are current in the payment of their dues. Voting shall be by secret ballot. The Ad Hoc Elections Commission shall receive, count the ballots, and announce the winners.

Sec.2:   Tenure of Office for the Principal Officer*: The Principal officers of the organization—President, Vice President for Diaspora Affairs, Vice President for Continental Affairs, Executive Secretary, Treasurer and Director of Research and Publications— shall serve for a two-year term. No officer shall serve for more than two consecutive terms in the same office(except the Treasurer, who shall serve for no more than three consecutive terms).

Sec. 3: The Advisory Board: A member of the Advisory Board shall serve for five years.(first term)  She/he may be eligible  to be reappointed  for a final second three-year term by the Executive Committee in consultation with the Forum.

ARTICLE XI*

RESIGNATION AND THE REMOVAL OF AN OFFICER

Sec.1:   The President of the Organization: In the case or the resignation, incapacity to serve or

removal of the President of the organization prior to the expiration of her or his term for

for the embezzlement of the organization’s funds, the engagement in unethical conduct

that brings the organization in disrepute or commits any other offense in violation of the

letter of spirit of the Charter of the organization, the Vice President for Diaspora Affairs

shall assume the presidency, and complete the unexpired term of the president.

Sec. 2: Other Officers: An officer of the organization may be removed from office prior to the

expiration of her or his term of office, if she or he embezzles the organization’s funds,

engages in unethical conduct that brings the organization in disrepute or commits any

other offense in violation of the letter or spirit of the Charter of the organization. In such

a case, the President of the organization shall appoint a replacement to complete the  said

officer’s unexpired term of office with the approval of the Executive Committee.

ARTICLE XII*

AMENDMENT

Sec. 1: Any member of the organization in good standing can propose an amendment to

the Charter. The proposed amendment must be sent in writing via a e-mail, the

regular mail, fax, etc. to the Executive Secretary of the organization. In turn, the

Executive Secretary shall submit the proposed amendment to the Executive Committee

for it review. A two-third majority vote of the Executive Committee shall be required to

approve an amendment.

Sec. 2: After the approval of the Executive Committee, the proposed amendment shall be

submitted to the Forum in a referendum. A two-third majority vote of the Forum

shall be required to approve the said amendment.

ARTICLE XIII

TRANSITIONAL PROVISIONS

Sec. 1: This Charter shall come into force after it has been approved by a two-third majority vote

of the membership of the organization in good standing.

Ratified by the members of the African Studies and Research Forum  in a referendum held on this 12th day of February 2008.

*Amended by the Forum of the African Studies and Research Forum during its 18th Annual Meeting held on October 18, 2014, in Denver, Colorado.

#Amended by the Forum of the African Studies and Research Forum in a referendum held on March 7, 2018.

-The amendment to establish the Standing Committee for Public Affairs was approved by the Forum on March 5, 2021.

+The amendment to establish the Advisory Board was approved by the Forum on March 8, 2022.

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